Drop the statements.
PDF bank and card statements, Excel or CSV exports. Each one is placed under its account and its own statement period.
January.pdf
February.xlsx
March.csv
JanFebMar
Checking
Credit card
Every statement has to add up.
The lines must match the statement's own opening and closing balances, to the cent. When they don't, you see which figure disagrees.
Opening balance$1,000.00
Square Deposit$500.00
Office Depot−$100.00
Shell−$100.00
Closing balance$1,300.00
Difference
$0.00
Only what is missing goes in.
Each line is matched against what the books already hold, then coded from the client's history and your rules. You approve what goes in.
| Name | Category | Status | Ready |
|---|---|---|---|
| Office Depot | Office supplies | In QBO | |
| Shell | Auto Expenses | Bank Only | |
| Square Deposit | Sales | Possible match | |
| Zelle to J. Smith | Contractors | Bank Only |
Posted once.
Every line carries its own ID, so a line already posted is not posted again.
Acme Coffee Co.
| Name | ID | Status | Action |
|---|---|---|---|
| Office Depot | ACME-001 | Posted | |
| Shell | ACME-002 | Posted | |
| Square Deposit | ACME-003 | Posted | |
| Zelle to J. Smith | ACME-004 | Posted |
Reconciled and locked.
Each statement period is proven against the statement's balances, then locked once reconciled.
Opening balance$1,000.00
Square Deposit$500.00
Office Depot−$100.00
Shell−$100.00
Closing balance$1,300.00
Difference
$0.00
Reports, ready to send.
Profit and loss, balance sheet, cash flow and aging, with a management report and an AI-drafted summary you can edit.
Profit and loss
| Income | $2,000 |
| Expenses | $1,000 |
| Net income | $1,000 |
Acme Coffee Co.